Everyday AI3 minutes

What Can You Safely Share With AI?

Think before you upload.

Runs in your browser

WHAT YOU'LL ACHIEVE

Identify information that may need to be removed, anonymised or kept out of an AI service entirely.

THE TOOL: INFORMATION SHARING CHECK

What kind of information are you considering sharing?

Select all that apply. Nothing you enter here is sent or saved.

You can tick more than one type of information.

Choose an information type to see its specific guidance and next steps. No selection is permission to share.

BEFORE SHARING ANYTHING, ASK YOURSELF:

Am I authorised to share this information?
Does the AI service have the appropriate privacy and security protections?
Can I achieve the same result with less information?
Can names, identifiers or confidential details be removed?
Am I following my organisation's policies and applicable law?

WORKED EXAMPLE

Summarising employee feedback

You want AI to summarise feedback from an employee survey.

Instead of uploading a spreadsheet containing names and individual responses, consider whether you can use an approved service with appropriate safeguards and remove identifying details that aren't needed.

WHAT TO WATCH OUT FOR

Removing a name isn't always enough.

Replacing someone's name with an employee number doesn't necessarily make information anonymous. People may still be identifiable from the remaining details.

Also, switching off model training doesn't automatically resolve every privacy, retention or confidentiality concern.