Privacy Policy

1. Who we are

This website is operated by Leila Fielding, who is responsible for how your personal information is handled.

For privacy questions or requests, contact privacy@leilafielding.com.

2. Information we collect

When you subscribe to The Monthly Field Note, we collect your email address and keep a record of your consent and subscription preferences.

We also collect limited technical information needed to operate and protect the website.

If you send page feedback, we store the page path, your Yes/No response, an optional reason for a “No” response and any optional comment. Topic suggestions include the category and text you submit. These forms do not ask for your name, email address or account details, but free-text comments may identify you if you include personal information. The application uses a hashed representation of the request IP address for rate limiting; it is not stored with feedback or topic records. Please do not include sensitive information.

Google Analytics helps us understand how visitors use the website, including which pages are visited, how visitors arrive and general device and browser information.

3. How we use your information

We use your information to send The Monthly Field Note when you have agreed to receive it; manage subscriptions and unsubscribe requests; keep the website secure and functioning properly; understand website usage; and improve site content using submitted feedback and topic suggestions.

Newsletter emails are sent with your consent. You can withdraw that consent at any time using the unsubscribe link in any newsletter.

We do not sell your personal information.

4. Cookies and analytics

We use Google Analytics to understand website activity. This may involve cookies and other online identifiers.

You can opt out of analytics using the control below. Your choice is remembered in your browser and prevents future Google Analytics tracking by this website. It does not delete information previously collected.

Opt out of analytics

Essential cookies may also be used for website security, administration and remembering preferences.

5. How your information is stored and retained

We use trusted service providers, including Replit for website hosting and Google for email delivery and analytics. Some information may be processed outside the UK, subject to applicable data protection safeguards.

We keep newsletter subscription records while you remain subscribed.

If you unsubscribe, marketing emails stop immediately. Your inactive subscription and consent records are retained for 730 days, after which they become eligible for deletion during our monthly housekeeping process. Outstanding operations or delayed housekeeping may extend this period.

Successful email delivery records are normally retained for 90 days, failed delivery records for 180 days, and newsletter editions and associated images for 365 days. Pending delivery records are kept until resolved.

Individual page feedback and topic suggestions are retained for up to 12 months. Cleanup runs daily while the application is operating, at API startup, and before admin feedback records are viewed or exported. If the application is completely offline, deletion may be delayed until it starts again or records are next accessed; deletion is not guaranteed at exactly 12 months. Monthly aggregate counts of Yes/No feedback and topic suggestions may be retained without comments, page paths or other submission details.

Other technical information is retained only as long as reasonably necessary. Information held independently by service providers may follow their own retention arrangements.

6. Your rights

Under UK data protection law, you may have rights to access, correct or request deletion of your personal information, restrict or object to certain processing, and withdraw consent.

To exercise your rights, email privacy@leilafielding.com.

You can also complain to the Information Commissioner's Office (ICO) at https://ico.org.uk/make-a-complaint/.

We may update this policy when our website or data practices change.